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Accounts Payable Clerk

Exempt

No

Work Schedule

Full Time

Division

Finance / Accounting

Location

Main office

Position Reports To

Accounting Manager

Position Summary

Responsible for all facets in the preparation of vendor’s invoices for payment and backup for the Company weekly payroll system.

Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

  1. Responsible for making sure all invoices are coded correctly, have the proper approvals, and are processed in a timely manner.
  1. Maintain vendor files, certificates of liability insurance for subcontractors, and information needed for 1099 filings.
  1. Maintain medical reimbursement program balances.
  1. Responsible for distribution and control of petty cash.
  1. Prepare journal entries for general ledger including proper month end accrual.
  1. Responsible for month end close of Accounts Payable.
  1. Prepare schedules and expense account analysis.
  1. Assume payroll duties in bookkeeper’s absence.
  1. Prepare check listing for Board of Directors and Executive Committee.
  1. Accrue and pay sales and use tax on taxable purchases.
  1. Maintain employees’ stock purchase plan records. Record individual employee withholdings, interest income, and distribution of stock shares.
  1. Consistently demonstrate positive and professional behavior with all individuals contacted on behalf of the Company, including employees.

 

 

Qualification Requirements

QUALIFICATION REQUIREMENTS:

EDUCATION and/or EXPERIENCE:

Associates Degree in a related field and a minimum of two years related accounting experience; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read and interpret documents such as invoices, procedures and operating instructions.  Ability to speak effectively with vendors and employees.

MATHEMATICAL SKILLS:

Ability to calculate figures and amounts such as discounts, interest and percentages.

REASONING ABILITY:

Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form.

OTHER SKILLS and ABILITIES:

Efficiently and accurately use ten-key calculator, adding machine, personal computer, copier, facsimile machine, telephone and other standard office equipment.

Physical Demands

PHYSICAL DEMANDS:

The employee must be able to work under stress and occasionally work additional hours in order to meet deadlines.

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate.  Typically works in an office setting.

This is a Collective Bargaining Unit position

No